Privacy Policy

Welcome to the Octagon Consulting LLC & Octagon Staffing LLC website, along with any materials and services available therein, and successor site(s) (individually referred to as the “Site” or collectively as the “Sites”), which are operated by Octagon Consulting, LLC & Octagon Staffing LLC and its related entities (“Octagon” or “we” or “us”). We respect your privacy and are committed to protecting it through our compliance with this policy. This policy describes the type of information we may collect from you or that you may provide when you visit [Octagon Consulting website] (our “www.octagonhr.com”) and our practices for collecting, using, maintaining, protecting, and disclosing that information. The Terms of Use (“Terms”) state the terms and conditions governing your use of and access to the Site and constitute a legally binding contract between you and Octagon. The Terms incorporate any additional terms and conditions posted by Octagon through the Site, or otherwise made available to you by Octagon. This policy applies to information we collect:

On this Website.
In email, text, and other electronic messages between you and this Website.

It does not apply to information collected by:

Us offline or through any other means, including on any other website operated by us or any third party (including our affiliates and related entities).

PLEASE REVIEW THESE TERMS AND POLICY CAREFULLY. YOUR ACCESS TO AND/OR USE OF THE SITES CONSTITUTES YOUR ACCEPTANCE OF, AND CONSENT TO BE BOUND BY, THESE TERMS AND POLICY. IF YOU DO NOT ACCEPT AND CONSENT TO BE BOUND BY THESE TERMS AND POLICY, THEN YOU MUST NOT USE OR ACCESS THE SITES. We may change these Terms and/or Policy from time to time by notifying you of such changes by any reasonable means, including by posting revised Terms and/or Policy through the Sites. Any such changes will not apply to any dispute between you and us arising prior to the date on which we posted the revised Terms or Policy incorporating such changes, or otherwise notified you of such changes. In the event of a conflict between these Terms and/or Policy, and any other applicable terms or agreement fully executed by you and Octagon (“Other Terms”), the Other Terms shall control. The “Last Updated” legend above indicates when the Policy was last changed. We may, at any time and without liability, modify or discontinue all or part of the Sites (including access to the Sites via any third-party links); or offer opportunities to some or all Site users. Any changes will become effective when we post the revised Policy on the Sites. Your use of the Sites following these changes means that you accept the revised Policy.

INFORMATION WE COLLECT ABOUT YOU AND HOW WE COLLECT IT

When you use or register with the Site, we may collect certain information that identifies you as an individual or relates to an identifiable individual (“Personal Information”). Categories of Personal Information: The categories of Personal Information we may collect include: With respect to job applicants, our employees, and independent contractors who use the Sites (“Candidates”), we collect the following categories of information from you:

Identifiers, such as your name and contact information (email, address (mailing and home) and phone number), and any login ID or email address and password created by you.
Professional or career-related information and education information, such as your job search criteria and preferences, your availability to work, your work experience, educational history, your skills, reference information, background check information, pay / compensation expectations, ability to work in the United States, languages spoken, and other information contained in your resume.
Emergency contact information consisting of full name and phone number.
Information protected against security breaches such as bank information if you work with us and elect to be paid via direct deposit consisting of bank account numbers and direct deposit information.
Characteristics of Protected Classifications Under State or Federal Law including gender, age, and military/veteran status.

We collect this information:

Directly from you when you provide it to us, such as by filling in forms on our Site.

With respect to visitors of the Site, we do not collect any information from your browser when you visit our Site. We only collect information that you provide to us. With respect to vendors, we collect the following categories of Personal Information from you or Octagon’s business contacts who may wish to recommend you:

Identifiers such as your name, business phone number, and work email
Professional or employment-related information such as your company name, department, and job title
Information protected against security breaches such as bank account information, so we can pay you for providing products or services to Octagon.

With respect to marketing recipients and prospective customers, we collect the following categories of Personal Information from you, from our service providers such as job boards, or from information that is publicly available on the internet:

Identifiers such as your name, business phone number, and work email
Professional or employment-related information such as your company name, department, and job title.

Sources of Personal Information We collect the following categories of Personal Information from the following sources:

Directly From individuals: (a) identifiers; (b) professional or career / employment related information; (c) information protected against security breaches; (d) emergency contact information; (e) characteristics of protected classifications under State or Federal law.

By providing your mobile phone number to us, you opt in and consent to receive text messages from us, which includes but is not limited to text messages sent through an automatic telephone dialing system. Consent to receive marketing text messages is not required as a condition of working with us. If you do not wish to receive marketing text messages, do not provide us with your mobile phone number or opt out pursuant to Section 9, below.

SALES OR SHARING OF PERSONAL INFORMATION

We have not sold any of your Personal Information in the preceding twelve (12) months. We have not engaged in the “sharing” of your Personal Information (as defined in the California Privacy Rights Act) in the preceding 12 months. Since we do not sell or are not engaged in “sharing” your personal information, there is no need to opt-out of our right to sell or share your personal information.

HOW WE USE YOUR INFORMATION

We specify below the business and commercial purposes for which we use Personal Information. We use Personal Information to register you with the Site, to provide you with information regarding job opportunities and career-related information, to manage our relationship with you, and to otherwise provide you with requested information or services. We may from time to time use your Personal Information to send you automated email messages, text messages (message and data rates may apply), or marketing materials regarding our services, including employment information. We may also use Personal Information for our business purposes, such as data analysis, audits, protecting the Sites from abuse, and improving our services.

DISCLOSURES OF PERSONAL INFORMATION

For business purposes, Octagon may disclose to third parties the following categories of Personal Information:

Identifiers such as your name and email address
Characteristics of protected classifications under State or Federal law such as gender
Information protected against security breaches like your direct deposit or bank account information so that workers can be paid, and Customers can pay us.
Professional, career, or employment-related information
Education information

Octagon may disclose such Personal Information to the following categories of third parties:

Service Providers. We may share Personal Information with our third-party service providers who perform business functions and services on our behalf, such as Octagon ‘s payroll vendor.
Candidates. We may share Personal Information of our Customers or prospective customers to Candidates such as when a Candidate must know information about whom to contact when going on an interview or to a job with a customer or prospective customer.
As required or appropriate by law. We may disclose Personal Information to regulatory authorities, government authorities or courts to comply with applicable laws, the service of legal process, or if we reasonably believe that such action is necessary to (a) comply with the law requiring such disclosure; (b) protect the rights or property of Octagon or its related companies; (c) prevent a crime or protect national security; or (d) protect the personal safety of the users or the public.
Business transfers. We also may disclose or transfer information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).

Using Cookies

What Are Cookies? Cookies are pieces of information stored on the computer or mobile device that you are using. Cookies allow us to collect information such as browser type, time spent on the Site, pages visited, registrations, submissions, demographics, information requests, language preferences, and other traffic data. We use the information for security purposes, to recognize your device, to facilitate navigation, to display information more effectively, and to personalize your experience. We also gather statistical information about use of the Site to enhance its functionality, understand how it is used and assist us with resolving questions about it. We may also use cookies and other technologies in online advertising campaigns to track responses to our ads. If you do not want information collected through the use of cookies, most browsers allow you to automatically decline cookies or be given the choice of declining or accepting a particular cookie (or cookies) from a particular site. If, however, you do not accept cookies, you may experience some inconvenience in your use of the Site. Currently we use only Strictly Necessary Cookies. Cookies cannot spread viruses or harm your computer. With respect to how long a cookie stays on your computer or mobile device, some cookies are session cookies that expire once you close your browser while others are persistent cookies which stay on your device until you delete them, or they expire. Strictly Necessary Cookies These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

THIRD PARTY SERVICES

This Policy does not address, and we are not responsible for, the privacy, information, or other practices of any third parties, including any third party operating any site or service to which the Sites link, or any device through which you access the Sites.

SECURITY

We use reasonable organizational, technical, and administrative measures designed to protect Personal Information within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contact Us” section below.

CHOICES RELATING TO RECEIVING EMAIL FROM US

If you no longer want to receive marketing-related emails from us on a going-forward basis, you may opt-out by using the mechanism contained in each such email.

CHOICES RELATING TO SMS TERMS

When you subscribe to our SMS service, we may collect the following types of information: This includes your mobile phone number and any other information you provide when opting in to receive SMS messages. We may collect information about how you interact with our SMS messages, such as the date and time you receive, open, or respond to messages. We may use the information we collect from you for the following purposes: - To send you promotional messages, alerts, updates, and other communications via SMS. - To manage your subscription to our SMS service, including processing opt-in and opt-out requests. - To improve our SMS services and develop new products and features. - To comply with legal obligations or respond to lawful requests by public authorities. We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described below: We may share your information with third-party vendors, service providers, or contractors who perform services on our behalf, such as SMS delivery platforms. We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency). We take reasonable measures to protect the information we collect from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee its absolute security. Phone numbers collected with SMS consent, will not be shared with third parties or affiliates for rent/marketing purposes under any circumstances. You may opt out of receiving SMS messages from us at any time by following the unsubscribe instructions provided in the SMS messages or by contacting us directly. If you need to update or correct any personal information you have provided to us, please contact us at info@octagonhr.com Our SMS services are not intended for use by children under the age of 13. We do not knowingly collect or solicit personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will delete that information. We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

DATA RETENTION

We keep your Personal Information for as long as needed or permitted in light of the purpose(s) for which it was obtained. The criteria used to determine our retention periods include (i) for as long as we have an ongoing relationship with you; (ii) as required by a legal obligation to which we are subject to; or (iii) as advisable considering our legal position (such as in regard of applicable statutes of limitations, litigation, or regulatory investigations). We may delete Personal Information for inactive accounts from our database, subject to any applicable legal or regulatory obligations. Furthermore, we may delete Personal Information from our database at any time and without providing any reason.

USE OF SITES BY CHILDREN

We do not knowingly collect Personal Information from children under 16 years old and we do not "sell" or "share," as those terms are defined under CCPA/CPRA (defined below), the Personal Information of children under 16 years old. If we become aware that we have received or collected Personal Information about a child under 16 years old, we will delete that Personal Information as soon as possible.

JURISDICTIONAL ISSUES

The Sites are controlled and operated by us from the United States and are not intended to subject us to the laws or jurisdiction of any state, country or territory other than that of the United States.

NEVADA RESIDENTS

We do not sell Personal Information as defined under Nevada law. Nevada residents may email questions regarding our practices relating to Personal Information to info@octagonhr.com

STATE PRIVACY RIGHTS

Colorado, Connecticut, Virginia, and Utah each provide their state residents with rights to:

Confirm whether we process their personal information.
Access and delete certain personal information.
Data portability.
Opt-out of personal data processing for targeted advertising and sales.

Colorado, Connecticut, and Virginia also provide their state residents with rights to:

Correct inaccuracies in their personal information, taking into account the information's nature processing purpose.
Opt-out of profiling in furtherance of decisions that produce legal or similarly significant effects.

To exercise any of these rights please email us at info@octagonhr.com Contact Information If you have any questions or complaints about the Terms or the Policy, or if you would like to update any Personal Information you have provided to us, please contact us at the mailing address or email address below. Mailing Address: Octagon Consulting, LLC Attn: Privacy Policy 2327 Commerce St Suite 100-B Houston, TX 77002 Email Address: [info@octagonhr.com] Please note that e-mail communications may not be secure. Avoid including sensitive information in your emails to us.

Services